Annual Compliances of Section 8 Company

Appointment of Auditor by filing Form ADT-1

• The Auditor is appointed as per Section 139 of the Companies Act.
• The first auditor in a section 8 Company is to be appointed within 30 days from the date of its incorporation.
• The auditor can be an individual or a firm.
• The auditor needs to check all the financial filings of the company.
• The Auditor is to be appointed in first Annual General Meeting.
• The Auditor shall hold office from the conclusion of the First Annual General Meeting to the conclusion of the sixth Annual General Meeting that is for five years.
• A notice of Auditor’s appointment must be filed with the Registrar within fifteen days of the Auditor’s appointment.
• All the criteria’s mentioned in Section 141 for eligibility of the auditor must be fulfilled.

Registers are to be maintained

• All Section 8 Companies are expected to have statutory records in registers.
• Registers are to be maintained on a yearly basis to check how active the company has been annually.
• The Register will contain the details of members, charges, loans and investments.

Preparation of the Director’s Report

• The Directors Report is to be filed in Form AOC-4 as per Section 134 of the Companies Act, 2013.
• A Directors Report is prepared with the intention to explain the shareholders the exact financial position of the company and the scope of its business.
• The signed ‘minutes of meetings’ need to be maintained at the Registered Office.

Income Tax Return Filing

• A Section 8 Company has to file Income Tax Returns on or before 30th September of the next financial year.
• To give a complete overview of the income of the company, it is necessary to file Income Tax returns online.
• But, it can claim certain income to be excluded from income tax.
• If the company gets registered under Section 12A and 80G it can claim from tax exemption.

Hold Board Meeting

• Board meeting of every company should be held twice a year in case of small companies.
• The gap between the two meetings should not be more than 90 days.

Hold Annual General Meeting

• Annual General Meeting is to be held every year on or before 30th September.
• All the Directors, members, and auditors should be notified about the meeting.
• The notice should be sent to the directors, members, and auditors by giving not less than 21 days’ notice.
• The notice of the Annual General Meeting should be published on the Company’s Official website.
• A report of the Annual General Meeting must be submitted within 30 days of the meeting in Form MGT- 15.

Filing of Financial Statements with RoC

• A copy of financial statements should be filed in e-form AOC-4.
• It should be filed within thirty days from the date on which the annual general meeting is held.

Filing of Annual return with ROC

• The annual return is to be filed in Form MGT-7.
• It should be filed within 60 days from the conclusion of the Annual General Meeting.
• Where in any year no Annual General Meeting is held, the annual return should be filed within sixty days from the days on which the annual General Meeting should have been held that is 30 September.
• It should be attached with the statement mentioning the reasons for not holding the Annual General Meeting.